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BYLAWS OF
THE MIDDLETON PLAYERS
June
1, 1983
ARTICLE I NAME
The name of this organization is
The Middleton Players, Inc.
ARTICLE II OBJECTIVES AND
PURPOSES
Section 1: The purposes of this organization are:
First: To present live theatre productions for the cultural education,
entertainment, and inspiration of the community.
Second: To foster and develop, through theatrical workshops and other
appropriate means, the artistic talents and skills of company members and other
interested persons.
Third: To engage in and subsidize social activities designed to foster
the foregoing purposes of the organization as limited by the laws.
Section 2: In the furtherance of these objectives, and in
accordance with the powers conferred by its Certificate of Incorporation, The
Middleton Players, Inc. may collect membership dues, admission fees, gratuities,
and bequests; may buy or otherwise acquire, sell, or otherwise dispose of, and
mortgage or otherwise hypothecate real, personal, and mixed property of all
kinds; and may, in general, exercise
all of the powers granted by corporate law in the State of California.
Section 3: The Middleton Players, Inc. is a not-for-profit
corporation. No member of the organization shall profit in any tangible way from
its activities. All funds are to be disbursed in furtherance of the objectives
set forth in Article II, Section 1. In the event of the dissolution of this
organization, all monies, property, and physical assets of the organization
shall be distributed for any worthy purposes in accordance with a majority of
the votes cast at a final meeting of membership called for that purpose.
Section 4: The Middleton Players, Inc. organization is
nonpolitical in character and shall not engage in political activities of any
nature.
ARTICLE III MEMBERSHIP
Section 1: Any person of any age, race, creed, color, or sex may
become a member in the Middleton Theatre Company, Inc. upon payment of the
required membership dues as determined by the Executive Board.
The officers of this organization
shall be elected annually. They shall consist of a President, First Vice
President, Second Vice President, a Recording Secretary, a Corresponding
Secretary, and a Treasurer. Qualification for officers shall be membership in
the year in which they serve.
Section 2: Executive Board.
The officers, together with three
Members At Large selected from the General membership, and the Immediate Past
President shall constitute the Executive Board.
A minimum of three members in good
standing elected from the General membership shall constitute the Board of
Trustees. They shall elect a Chairman, an Executive Board Liaison, and a
Secretary-Treasurer from within their own membership.
Any Executive Board Member or
Trustee may be removed from office by a unanimous vote of the joint meeting of
all of the remaining members of the Executive Board and the Board of Trustees.
Such a vote may be cast by written ballot.
With the exception of the
President, any Executive Board Member or Trustee vacancy occurring by reason of
death, resignation, or removal, shall be filled by a majority vote of the
remaining members of the Executive Board. Such appointees shall serve for the
unexpired term of the vacant position. If a vacancy occurs in the office of
President, a special meeting of the membership shall be called and a willing
member shall be elected to serve as President for the unexpired portion of the
term. Such election shall be accomplished in the manner prescribed in these
Bylaws. Vacancies in the Board of Trustees shall be temporarily filled by
majority vote of the Executive Board until the next regular election, at which
time the members shall elect a Trustee for the unexpired term if any.
Section 6: Temporary Vacancy.
In the event any board member, with
the exception of the President, is unable to serve for a period of not less than
one nor more than six months, the President may appoint a substitute to fulfill
that member's duties during his/her absence. Such appointment shall be subject
to the concurrence of the Board at the first regular meeting following the
appointment.
ARTICLE V MEETINGS
All meetings of the general
membership shall be held at The Middleton Players' theatre in Ourtown, Ourstate,
or at another convenient public meeting location to be designated by the
Executive Board. Written notice of such meetings, containing a statement of the
purpose, shall be sent to the membership not less than ten (10) days in advance.
An annual meeting of the general
membership shall be held each spring in Ourtown, Ourstate, or other convenient
location to be designated by the Board. The meeting shall be called for election
of officers and trustees, and the transaction of such other business as may
properly be brought before the meeting.
Meeting of the general membership
shall be held in the fall and spring, with the annual meeting serving as the
spring meeting.
Section 4: Special
Meetings.
Special meetings of the general
membership may be called by the President and are subject to the requirement of
appropriate notice. The President shall be obligated to call a special meeting
upon request of the Executive Board or the Board of Trustees, or upon the
receipt of a petition signed by at least ten members of the general membership.
Meetings of the Executive Board
shall be held at least monthly, at the call of the President, to discharge the
duties of the Board consistent with attainment
A. Within one month after election, the most senior member of the
Trustees will call a meeting for the purpose of organizing the Trustee Board and
electing the Chairman, Executive Board Liaison, and Secretary-Treasurer. If a
majority decision cannot be reached, the most senior member (in total years on
the Board) will automatically assume the Chairmanship for that year. The most
junior member (in years) will become Secretary-Treasurer. The remaining Trustee
will become the Executive Board Liaison.
B. Subsequent
meetings shall be held quarterly as well as a result of the following:
1.
Called by the Chairman thereof as required in the discharge of the duties
of the Board.
2.
Upon the petition of any two Trustees.
3.
In response to requests by the
Executive Board President for reports or actions by
the Trustees in furtherance of the objectives of the organization.
Section 7: Quorum.
The
following number of attendees is required to establish a quorum for the
Section 8: Voting.
Each
member present shall be entitled to one vote. The majority vote of the quorum
present at a meeting shall constitute the act of the body unless a greater
number is required by these Bylaws.
All
officers shall serve for a term of one year from July 1 to June 30. No officer
shall serve more than two consecutive terms in the same office. After at least
one year, a member may then be reelected to that office.
Trustees
shall serve for a term of three years provided, however, that such term of
office shall be staggered so that at least one Trustee shall be elected at each
Annual Meeting of the Organization. In the selection of Trustees at the Annual
Meeting, variations in the terms of office are authorized for newly elected
Trustees to the extent necessary to achieve this result.
Members
at Large shall serve for a term of three years and shall not be eligible for
reelection as Members at Large until after a lapse of one year. Such terms of
office shall be staggered so that one Member at Large shall be elected at each
Annual Meeting of the organization. In the selection of Members at Large at the
Annual Meeting, variations in the terms of office are authorized for newly
elected Members at Large to the extent necessary to achieve this result.
The
Middleton Players, Inc. state that their basic financial policy shall be to
acquire funds and property and erect buildings suitable for the following
purposes in keeping with the objectives of the organization:
A. Presentation of amateur theatrical productions, and provision for
workshop, clubhouse activities, and meeting facilities.
B. The conduct and support of worthy activities, such as instruction in
the theatrical arts and provision of scholarships for deserving students.
Section 2: Funds.
The
organization shall divide its properties and assets into the following funds.
A. Working Funds. These funds represent the allocation of assets in a
amount necessary for the performance of the routine administrative and
operational tasks of the organization including, but not necessarily limited to,
the budgeting of theatrical productions, the administrative expenses
of
the Board of Trustees and Executive Board, advertising, and correspondence. The
Working Funds are under the custody of the Treasurer and are disbursed in
accordance with direction of the Executive Board.
B. Permanent Funds. These funds represent the balance of the
organization's assets after the allocation of Working Funds and are available
for growth investments and the acquisition of real property designed to enable
the organization to accomplish its objectives as defined in Article II hereof.
The Board of Trustees shall administer the Permanent Funds on behalf of the
organization. (See Article X, Section 2.)
These
funds shall be handled in the following manner:
A. Thesolicitation mechanism for acquiring these funds shall be
designated by the Executive Board.
B. Donations for gifts, gratuities, and bequests shall be separated into
two categories.
1)
Those for operating expenses shall be administered by the Executive Board;
2) Those to the building fund shall be administered by the Board of
Trustees. Unless otherwise
designated by the donor, the funds will be put into the building fund.
All
monetary assets of the organization except those assets administered by the
Board of Trustees shall be maintained in a banking institution designated by the
Executive Board. Withdrawals may be made only to meet the financial obligations
of the organization. All checks, drafts, or orders for payment of money, notes,
or other evidences of indebtedness issued in the name of The Middleton Players
Inc. shall be signed by any two members of the board as designated by the Board
of Directors.
No
member of the organization shall have any right, title, or interest
in
any property of the organization. No person whose membership in the organization
is terminated, whether by death, resignation, or any other means, shall have any
right, title, or interest in any asset or property of the organization.
The
President shall call meetings of the general membership and the
Executive
Board, shall preside at such meetings, and shall appoint the chairmen of
Standing Committees, subject to the approval of the organization.
The
First Vice President shall assume all the duties of the President
in
the event of his absence, or see Article IV, Section 5. He or she shall chair
the Bylaws Committee.
The
Second Vice President shall provide the officers and standing committee chairmen
with written operating procedures for guidance in performing their duties. Such
procedures shall require the prior approval of the Executive Board. This vice
president shall chair the House Management Committee.
The
Recording Secretary shall keep accurate and legible minutes of meetings of the
general membership and the Executive Board. He or she shall provide copies of
the minutes of the general membership meetings to the President and copies of
the minutes of the Executive Board meetings to each member thereof.
Section 5: Corresponding Secretary.
The
Corresponding Secretary shall carry on all official correspondence of the
organization (except with respect to those matters reserved by these Bylaws
to
other officers or Trustees) as directed by action of the membership and
Executive Board. He or she shall maintain an official, current membership list,
including addresses;Send notices of meetings to the membership, the Executive
Board members, or Trustees as appropriate; transmit theslate of nominees to all
members with the required notice of meetings at which elections are to be held;
and transmit the text of proposed amendments to these Bylaws or other agenda
items when so directed by the Executive Board.
Members
at Large shall perform those duties delegated by the President.
ARTICLE IX DUTIES
OF THE EXECUTIVE BOARD
The
Executive Board shall administer the general business of the organization. It
shall refer any point upon which it fails to agree or to sense the desires of
the members to a vote of the general membership.
The
Executive Board shall choose the plays and schedule their presentation. It
shall
use the report of the Play Reading Committee as a guide in the selection of
plays but shall not be bound thereby. It shall choose a Production Coordinator
and Director for each play and, in the case of failure of a Director or
Production Coordinator, assume full responsibility for production of the play.
It shall rule on any matter referred to it by the Director or Production
Coordinator or production staff.
The
Executive Board shall be responsible for the management of the Working Funds of
the organization. It shall approve the budget for each play and social event and
for the operation of the Board of Trustees and the various Standing Committees.
From time to time, it shall review the status of the Working Funds and, when
deemed prudent, transfer funds from the Working Funds to the Permanent Funds.
Beside
the standing committees on House Management and Constitution and Bylaws, the
chairmanships of which are vested in the Vice Presidents, the President shall
appoint chairmen of the following Standing Committees subject to the approval of
the Executive Board: Membership, Finance, Box Office, Nominations and Elections,
Play Reading, Publicity, Program, Lobby, and Director/Producer. Of these
offices, Nominations and Elections, Play Reading, and Director/Producer
Selection Chairmen shall serve no more than two (2) consecutive terms. (See
Article XII.)
ARTICLE X DUTIES
OF BOARD OF TRUSTEES
A. The Trustees shall have custodianship of and shall be responsible for
all purchases, sales, exchanges, and assignment of all real property owned by
The Middleton Players, Inc., as well as all monies held as reserve funds or for
investments.
B. Maintenance, repair, replacement, or modifications of the theatre
building including roof, walls an structural members, heating and cooling units,
plumbing, and building electrical service may be initiated by either the
Trustees or Executive Board of The Middleton Players, Inc. but shall require the
approval of the Trustees.
C. The Trustees will notify the Executive Board of any plans for repairs
or alterations of any structure under their jurisdiction.
D. The Trustees shall review any use of real property owned by The
Middleton Players, Inc. for other than stated purposes of the organization (see
Article II) and advise the Board of potential problems.
E. The Board of Trustees shall report the status of the Permanent Funds
to the Executive Board and the general membership on a regular basis following
their quarterly meeting or as often as may be required by the Executive Board.
F. An annual written Activity and Financial report shall be made to the
general membership and filed with the minutes of the Annual Meeting.
G. Members of the Board of Trustees shall not be required to give bond
for the faithful performance of their duties.
H. The minutes of the meetings of the Board of Trustees shall be open to
review by any interested member.
I. The Board of Trustees shall apply to the Executive Board to supply
additional monies for repair and maintenance as may be required by the Trustees
to the extent funds are available.
J. It shall be the duty of the Trustees to exercise prudent financial
judgment in investment of reserve funds to the organization so as to protect the
purchasing power of the funds entrusted to it from the effects of inflation and
general economic changes. To this end, such funds may be
invested
in savings accounts, certificates of deposits, saving bonds, and other interest
bearing instruments, but not mortgages, common stocks, or corporate bonds.
Section 2: Permanent Funds.
The
Board of Trustees shall administer the Permanent Funds as defined as follows:
A. By September 30 of each year the Trustee Treasurer will collect from
the Executive Board Treasurer the amount of money equal to the following:
1. Twelve monthly mortgage payments to cover principal, interest, and
fees, and/or building improvement payments.
2. Annual payment of taxes on all property.
3. Annual insurance payments for the policy(s) on the building, land, and
other properties to cover:
a. General Liability (theatrical floater).
b. Fire, wind damage, vandalism.
4. The sum equal to at least 10% of the sum of Items 1, 2, and 3 to be
accumulated in saving or
checking accounts, or any suitable investment, for the following purposes:
a. 60% Minor building repair, equipment, and equipment maintenance.
b. 25% Board of Trustees expenses such as legal, auditing, etc.
c. 15% Held in reserve for one year.
d. At the end of each fiscal year, any excess funds, including those held
in reserve, may
then by transferred to investment accounts in accordance with Article X, Section 1, J.
B. All monies for the mortgage, insurance, and taxes will be placed in
escrow to be paid when due. (Items A 1, 2, and 3.)
C. Withdrawal or transfer of funds from, or within, any account may be by
any two of the three signatures, but normally by the Chairman and
Secretary-Treasurer.
D. All donations and gifts received by The Middleton Players, Inc. for
purpose of real property purchases or improvements shall be transferred to the
the appropriate purpose.
E. Excess monies presented to the Trustees by the Executive Board will be
placed in investment accounts,See Article X, Section 1, Paragraph J.
F. All costs in connection with transfers of ownership resulting from the
Board's activities shall be paid out of Permanent Funds.
Section 3: Real Property.
The
Board of Trustees shall represent the organization in the ownership
Admission
tickets may be sold to the general public for all Middleton Theatre
Company,
Inc. productions unless otherwise determined by the Executive Board. Prices for
admission tickets shall be established by the Executive Board.
Section 3: Social Events.
Charges for attendance at social events shall be established by the committee in
charge of the event, subject to approval by the Executive Board.
ARTICLE XII STANDING COMMITTEES (Version 1)
(Version 2, found at the end of these bylaws, allows
for Standing Committees but does not name each one, leaving this to the
discretion of the Board.)
The
following Standing Committees may be established to assist in the conduct of the
affairs of the organization. With the exception of the Bylaws Committee and the
House Management Committee, the chairmanships of which are vested in the First
and Second Vice Presidents respectively, the President shall appoint the
chairmen of all Standing Committees subject to the approval of the Executive
Board.
A. Bylaws. This committee shall receive all suggestions for amendments of
these Bylaws; shall prepare them in proper form and identify them as amendments
to specific Articles and sections; shall refer them to the sponsors for
correctness; shall present them to the Executive Board for consideration; and
shall transmit them, with the recommendation of the members ten days prior to
the membership meeting at which the proposed amendments is to be considered. A
quorum of 15 members must be present at such meeting. The committee shall
consist of a chairman and two members.
B. House Management. This committee shall serve as custodian of the
theatre and associated facilities and shall be responsible for its maintenance
and appearance.
C. Membership. In addition to the chairman, this committee shall consist
of a sufficient number of members ( to be determined by the Chairman and
President) to ensure that an active and timely campaign for paid membership is
made each year, prior to the start of the theatrical season. Efforts should be
made each year to enlarge the roster. The committee shall be responsible for
keeping accurate records of memberships issued and of funds transmitted to the
Treasurer. Subject to the prior approval of the Executive Board, the committee
may arrange with community service groups and others for the conduct of a
vigorous membership campaign.
D. Box Office. This committee shall consist of a chairman and sufficient
number of members (to be determined by the Chairman and President) and shall be
responsible for the establishment and operation of the box office for all
theatrical productions, including the printing of tickets, the collection of
admissions, and the transmittal of such funds, with a full accounting, to the
Treasurer.
E. Nominations and Elections. This committee shall consist of the
chairman and a sufficient number of members (to be determined by the Chairman
and President). Prior to the April meeting of the Executive Board, the committee
shall prepare for the Executive Board a list of nominees for the elections to be
conducted at the Annual Meeting in the spring. This list shall contain at least
one nominee for each of the Executive Board position, one Member At Large, and
at least one nominee for the Board of Trustee position to be filled. Nominees
shall become members for the year in which they serve, and the consent of each
nominee must be secured. The committee shall submit its report to the Executive
Board for approval at the April meeting of the Board. The slate of nominees
shall then be incorporated as part of the notice to the general membership of
the Annual Meeting. The committee shall administer the election in accordance
with Article XIII hereof.
F. Play Reading. This committee shall consist of a chairman and a
sufficient number of members ( to be determined by the Chairman and President),
at least one of whom shall be a member of the Executive Board. By receiving
suggestions from members, prospective director, and others, and by the use of
all available reference material, the committee shall select play titles for
reading. It shall purchase or otherwise obtain sample copies of the plays to
read and shall circulate them among the members of the committee. Plays shall be
rated by each member of the committee on quality of theme, situation, lines,
characterizations, practicability for casting and production, potential audience
appeal, and other criteria which the committee may determine. On the basis of
the ratings, the committee shall select a sufficient number of plays to be
presented during the ensuing season and present them together with the synopses,
full length copies, and its recommendations. Recommendations may include
potential directors and possible season. The committee shall determine that all
plays selected are available for presentation by amateur players. The report of
the committee shall be presented to the Executive Board not later than the
Board's February meeting. The Play Reading Committee shall be notified of the
meeting of the Board at which the plays for the season are to be selected, and
shall be given an opportunity to be present at such meeting. The committee may
submit vouchers to the Treasurer for expenses incurred in the discharge of its
functions.
G. Program. This committee shall consist of a chair and a sufficient
number of members (to be determined by the Chairman and President). It shall be
responsible for preparation of the program for each theatrical production
including design, printing, and the solicitation of advertising contributors to
support the cost thereof.
H. Publicity. This committee shall consist of a chair and a sufficient
number of members (to be determined by the Chairman and President). It shall
prepare and arrange for all publicity for the organization including releases of
a general character and those related to individual productions. Publicity
activities shall be subject to the prior approval of the Executive Board.
I. Lobby. This committee shall consist of a chair and a sufficient number
of members as determined by the Chairman and President. It shall appoint a lobby
coordinator plus obtain ushers and concession personnel for each performance.
J. Finance Committee. This committee shall consist of the Treasurer and
the President of the Executive Board, and the Treasurer of the Board of
Trustees. The Treasurer of the Executive Board shall serve as Chairman. The
committee shall prepare an annual budget for the next fiscal year to be
submitted for approval by the Executive Board and Board of Trustees at the May
Executive Board meeting. The committee shall conduct a quarterly review of all
financial transactions and submit a report to the Board on the progress against
the approved budget. The Board shall make these reports available to any member
requesting such information.
K. Director/Producer selection Committee. This committee shall consist of
a chair and a sufficient number of members as determined by the Chairman and
President. The function of this committee shall be to identify candidate
Directors and Producers and submit their names to the Executive Board for
approval.
Except
as may be provided in Section 3 hereof, all officers and trustees shall be
elected by secret written ballot at the Annual Meeting from a slate prepared by
the Nominations and Elections Committee. The slate may be augmented by
nominations made from the floor provided the consent of the nominee has been
obtained in advance.
Nominations
made from the floor shall be received by the presiding officer and do not
require seconds. Floor nominees must be members in good standing and must have
agreed to such nominations. In the event of their absence, written consent must
be provided to the presiding officer or the Chairman of the Committee on
Nominations and Elections before the member's name is placed in nomination.
Nominations from the floor for members of the Board of Trustees shall be in
writing signed by three members.
Section 3: Balloting.
Elections
shall be conducted by secret written ballot; provided, however, that if there is
only one nominee for a given office, the presiding officer may accept a voice
vote or balloting by show of hands. The Committee on Nominations shall act as
tellers, supply blank ballots and pencils, and shall distribute, collect, and
count the ballots. The Chairman of the Committee, or his delegate, shall
announce the results.
The
presiding officer shall, first, restate the Committee's nomination(s) for
President. He or she shall then call for nominations from the floor. After
passage of a motion to close the nominations, he shall direct that the ballots
be distributed for this office. The ballots for President shall be collected and
counted. A majority of votes cat shall be required to elect. If no candidate
shall have received a majority, a re balloting shall be directed to decide
between the two candidates receiving the largest pluralities as the remaining
nominees, and a majority of such votes cast shall be required to elect. After
the results of the election of a President have been announced, the same
procedures shall then be followed for the remaining offices in the order in
which they are listed in the constitution. The election of officers shall be
followed by the election of a Member At Large and a Trustee in that order. In
the event of multiple nominations for Member At Large and a Trustee, a plurality
shall be sufficient to elect.
ARTICLE XIV THEATRICAL
POLICY.
Section 1: Policy.
The
Middleton Players, Inc. state the following to be their basic theatrical policy:
A. That a goal of the organization is to achieve a finished production of
any theatrical presentation.
B. That theatrical presentations may be presented either to the members
only or to both members and the general public, as determined by the Executive
Board.
C. That plays shall be selected with due regard for excellence, audience
appeal, and production practicability.
D. That a minimum of four plays shall be presented each year.
E. That further goals shall be to provide the opportunity and media for
the exercise and enhancement of the creative talents and skills of the members
and other interested persons; foster the enjoyment of the production staff in
presenting the best of living theatre; and improve the cultural education and
development of the community through the presentation of theatrical productions.
The
selection of performers to fill the roles of a play shall be based solely on the
candidates' abilities to portray and project the roles in question; and, in the
case of season ticket plays, must be based on public auditions. Performers may
be either members or non members. The casting of a play shall be under the
control of the Director. Advance public notice of tryouts must be made. Tryouts
shall be held over a sufficient period of time to provide all interested persons
an opportunity to appear. It is company policy not to employ professional
actors.
A
Director shall be chosen for each play by the Executive Board prior to the
beginning of the theatrical season. Due regard shall be given to the ability and
experience of the candidates. The Director shall be responsible for the artistic
interpretation and overall production of the presentation.
Producers
are chosen by the Executive Board prior to the theatrical season. A production
staff shall be formed by each Producer to perform such functions as lighting
crew, stage crew, makeup, and costumes. The Producer shall be responsible for
the coordination of the efforts of the production staff, subject to the general
supervision of the Director. The Producer may enlist the aid of members and non
members in the formulation of the production staff formulate rules for the
conduct of the production aspects of the performance. The production staff shall
assure that proper care is taken of the facilities used for the production
whether rented, borrowed, or owned by The Middleton Players, Inc.
The
Fiscal Year of The Middleton Players, Inc. shall be from July 1 to June 30.
ARTICLE XVI AMENDMENTS
Amendments
to these Bylaws may be proposed by any member. They shall be submitted in
writing by the sponsoring member to the Committee on Bylaws which shall act upon
each in accordance with the provisions of Article XII, Section 1, Paragraph A
hereof.
These
Bylaws may be amended by the two third affirmative vote of the general
membership voting at a general, specific, or annual meeting at which there is a
quorum present, provided that written notice of the proposed action was provided
the members as required by Article XII, Section 1, Paragraph A.
ARTICLE XVII PARLIAMENTARY
AUTHORITY
ARTICLE XII STANDING COMMITTEES (Version 2)
(Version 2 allows for Standing Committees but does not
name each one, leaving this to the discretion of the Board.)
Section 1: Establishment.
Standing
Committees may be established to assist in the conduct of the affairs of the
organization. Members are appointed by the President with the approval of the
Board.
Committees
may include, but are not restricted to:
A. Bylaws. If constituted, this committee shall receive all suggestions
for amendments of these Bylaws; shall prepare them in proper form and identify
them as amendments to specific Articles and sections; shall refer them to the
sponsors for correctness; shall present them to the Executive Board for
consideration; and shall transmit them, with the recommendation of the members
ten days prior to the membership meeting at which the proposed amendments is to
be considered. A quorum of 15 members must be present at such meeting. The
committee shall consist of a chairman and two members.
B. House Management. If constituted, this committee shall serve as
custodian of the theatre and associated facilities and shall be responsible for
its maintenance and appearance.
C. Membership. In addition to the chairman, this committee, if
constituted, shall consist of a sufficient number of members ( to be determined
by the Chairman and President) to ensure that an active and timely campaign for
paid membership is made each year, prior to the start of the theatrical season.
Efforts should be made each year to enlarge the roster. The committee shall be
responsible for keeping accurate records of memberships issued and of funds
transmitted to the Treasurer. Subject to the prior approval of the Executive
Board, the committee may arrange with community service groups and others for
the conduct of a vigorous membership campaign.
D. Box Office. If constituted, this committee shall consist of a chairman
and sufficient number of members (to be determined by the Chairman and
President) and shall be responsible for the establishment and operation of the
box office for all theatrical productions, including the printing of tickets,
the collection of admissions, and the transmittal of such funds, with a full
accounting, to the Treasurer.
E. Nominations and Elections. If constituted, this
committee shall consist of the chairman and a sufficient number of
members (to be determined by the Chairman and President). Prior to the April
meeting of the Executive Board, the committee shall prepare for the Executive
Board a list of nominees for the elections to be conducted at the Annual Meeting
in the spring. This list shall contain at least one nominee for each of the
Executive Board position, one Member At Large, and at least one nominee for the
Board of Trustee position to be filled. Nominees shall become members for the
year in which they serve, and the consent of each nominee must be secured. The
committee shall submit its report to the Executive Board for approval at the
April meeting of the Board. The slate of nominees shall then be incorporated as
part of the notice to the general membership of the Annual Meeting. The
committee shall administer the election in accordance with Article XIII hereof.
F. Play Reading. If constituted, this committee shall consist of a
chairman and a sufficient number of members ( to be determined by the Chairman
and President), at least one of whom shall be a member of the Executive Board.
By receiving suggestions from members, prospective director, and others, and by
the use of all available reference material, the committee shall select play
titles for reading. It shall purchase or otherwise obtain sample copies of the
plays to read and shall circulate them among the members of the committee. Plays
shall be rated by each member of the committee on quality of theme, situation,
lines, characterizations, practicability for casting and production, potential
audience appeal, and other criteria which the committee may determine. On the
basis of the ratings, the committee shall select a sufficient number of plays to
be presented during the ensuing season and present them together with the
synopses, full length copies, and its recommendations. Recommendations may
include potential directors and possible season. The committee shall determine
that all plays selected are available for presentation by amateur players. The
report of the committee shall be presented to the Executive Board not later than
the Board's February meeting. The Play Reading Committee shall be notified of
the meeting of the Board at which the plays for the season are to be selected,
and shall be given an opportunity to be present at such meeting. The committee
may submit vouchers to the Treasurer for expenses incurred in the discharge of
its functions.
H. Publicity. If constituted, this committee shall consist of a chair and
a sufficient number of members (to be determined by the Chairman and President).
It shall prepare and arrange for all publicity for the organization including
releases of a general character and those related to individual productions.
Publicity activities shall be subject to the prior approval of the Executive
Board.
I. Lobby. If constituted, this committee shall consist of a chair and a
sufficient number of members as determined by the Chairman and President. It
shall appoint a lobby coordinator plus obtain ushers and concession personnel
for each performance.
J. Finance Committee. If constituted, this committee shall consist of the
Treasurer and the President of the Executive Board, and the Treasurer of the
Board of Trustees. The Treasurer of the Executive Board shall serve as Chairman.
The committee shall prepare an annual budget for the next fiscal year to be
submitted for approval by the Executive Board and Board of Trustees at the May
Executive Board meeting. The committee shall conduct a quarterly review of all
financial transactions and submit a report to the Board on the progress against
the approved budget. The Board shall make these reports available to any member
requesting such information.
K. Director/Producer selection Committee. If constituted, this
committee shall consist of a chair and a sufficient number of members as
determined by the Chairman and President. The function of this committee shall
be to identify candidate Directors and Producers and submit their names to the
Executive Board for approval.